Administration / Reception Clerk

Location:
Birmingham - B19 2LF
Job type:
Permanent
Part-time
Role:
Legrand UK
Salary:
£8364 per annum
Date Posted:
29/06/2017
Expiry Date:
10/07/2017

The Company: Legrand, the global specialist in electrical and digital building infrastructures, manufactures and supplies under its’ ‘Powered by Specialists’ structure, a complete range of products and systems for residential, commercial and industrial markets.

Main Purpose of Role: To provide broad ranging administration support for Legrand UK Head Office activities and be the ‘first point of contact’ for all Legrand UK Head Office visitors and callers.

Duties:

  • Prepare all external post including the sorting and enveloping of customer invoices & statements for daily collection.
  • Be the point of contact for all site collections.
  • Arrange the transportation of Legrand inter-site mail.
  • Take and correctly transfer all incoming switchboard calls and enquiries.
  • Ensure that the switchboard message service is activated when necessary and all received messages are correctly distributed.
  • Receive, sort and notify to recipients the presence of all site deliveries & incoming faxes.
  • Monitor franking machine postage credit levels.
  • Daily monitoring, preparing, distribution and recording of all on-line product brochure requests.
  • Undertake all actions relating to the ordering, storage & issue of light/office consumables.
  • Book lunches for customer events, training and meetings and arrange taxi transfers for visitors.
  • Maintain supplier price list files.
  • Check monthly mobile device usage and identify any anomalies. Also be the point of contact for mobile device queries.  
  • In the absence of the Office Manager process the booking of hotels, trains & flights.
  • In the absence of Job Share Colleague; log & check expense submissions from external sales staff and organise Company Induction programmes for new starters.
  • Undertake general Head Office administration tasks, e.g. spreadsheet maintenance, letter writing, mail shots etc., as directed by the Office Manager.
  • Maintain the appearance of the UK Head Office Reception and associated storage areas. 
  • Be the first point of contact and provide general assistance for all visitors to the Legrand UK Head Office.
  • Ensure that the correct visitor registration/signing-in procedure is followed at all times.

Person Specification:

  • Professional work appearance & attitude.
  • Excellent interpersonal skills i.e. telephone manner and people skills.
  • Able to work under own initiative.
  • Good levels of PC skills i.e. working knowledge of e-mail, word, excel.
  • Able to work to set workflows & auditable administrative processes.
  • Good organisation and all-round office/administration skills.
  • Willing and able to provide full-time role holiday & sickness cover. 

Conditions:

  • Reports to:           Office Manager
  • Location:              Great King Street North, Birmingham, B19 2LF
  • Hours:                  21 per week.   Pattern; 12:45-17:00 Mon-Thur; 12:30-16:30 Fri

                                       (plus 25 full days per year contractual holiday cover @ 7.5 hours/day)


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